3 Reasons Why A Great Engagement Strategy Isn’t Enough

160042113 An engagement strategy means the ability to create an environment where employees are engaged and encouraged to bring out their self-motivation are “must have” leadership skills.

I have worked with many leaders who have made great efforts to put in place a culture which gets the best out of people and gets them involved and committed. But sometimes their efforts simply weren’t, frustratingly, enough. Indeed many organisations invest much time and resource into getting it right, but even though they are well-intentioned, sometimes, often, their initiative is simply doomed; if not to fail, then at best, the outcomes simply don’t live up to expectations.In my experience, there were times, even when the company was doing well, a constant thread of discontent existed amongst the team or even across the whole organisation. For a long time I put this down to human nature. There are positive people and negative people and you can’t get it right 100%: right?I even found times when team and organisational results were high, and leaders were celebrating their successes; employee engagement indicators showed there wasn’t a corresponding “high” in the way employees were buying in or not to the success of the business. In one scenario, one organisation won accolades for leadership excellence when the engagement index for staff was actually sweeping the bottom of the industry league tables. Obviously the criteria for leadership excellence were missing some vital ingredients in engaging and enthusing their people.

For me, I have found, there are three common problems which if not tackled and given focus and attention will leave the best intentioned leaders and managers left scratching their heads in their efforts to create a great working environment. At first glance, most leaders and managers would probably deny these problems are alive and well in their workplace, but often denial can stem from the lack of perspective, given their proximity to the problem.

The three problems, I believe if not tackled will sabotage attempts to engage and motivate people are:

Lack of Drive to Excel

This syndrome often occurs when organisations are getting reasonable results. It’s a little like living with an old and trusted cooker. As long as it’s working and cooking tasty meals, then there’s no need to change. Once it’s broken though, then you will start looking around to see what’s out there, and slam, the realisation that your oven was “in the dark ages” compared to the brilliant new technology available and how much time can be saved with technological advances, comes into your awareness.

Many organisations are still “cooking on gas”, in their minds, but they haven’t caught on to the many brilliant possibilities that exist, if they decided to raise their game, and invest in something new.  In a nutshell, the organisational culture is resistant to operating outside of the established comfort zone, which would have been forced had results been poor or disappointing. Results which were “good enough” didn’t leverage sufficient motivation to change and achieve even better results.

Believing in Average Ability of their Employees

Some 5 years ago, I applied to win a place in a local Academy for my son. In those days Academies in the UK were few and far between. This particular school was amazing. At that time, results showed it was in the top ten schools in England. The school didn’t have formal feeder schools, so each one of its 190 odd intake of pupils was by application. They were and continue to be 2 – 1 oversubscribed.

In my ignorance, I expected the school to favour “bright” children, given its amazing results. What I found, still makes me wonder. The school intake policy includes an obligation to take in pupils from the whole spectrum of “ability” from children who had “special needs” to those who were nearing genius status. The bulk and the majority of children had to be sourced from average to below average results. It worked out at about 70% of the pupils were average achievers when they arrived at the school.

When the head was asked about how they managed to get such amazing results given the mix of abilities, he told the silent parents that unlike other schools, they truly believed that everyone was capable of excelling and so from that belief they got the best out of the vast majority of their pupils.

What I have seen in many organisations is a similar syndrome to that which most schools suffer, unlike the Academy. The general belief in the average ability of a large percentage of their employees which resulted in a self-fulfilling prophesy, i.e. they produced average results in the main.

Lack of Internal Customer Service

I have seen many organisations have great outcome related external customer service policies, and strategies. They have plans to engage people with the organisational “big picture”, “mission” and they hold focus groups and ask people constantly how they can make things better, but they continue to ignore the internal relationships between peers, teams and departments.

Insufficient attention is paid to internal relationships, contribution ethos, innovation, values and helpfulness within an organisation. This is all about internal customer service. Don’t get me wrong there is nothing wrong with friendly rivalry between teams if their starting line is that they always act “for the greater good of the organisation”. It doesn’t matter how much effort is put into engaging, planning and rewarding people, if the relationships aren’t designed to “serve” each other as internal customers, excellence is never going to be achieved.

Including some well needed perspective to lift your team out of their comfort zone, help foster self-belief in your people and get your internal customer service to work brilliantly must be part of your plan if you want to be brilliantly successful.

 

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Performance Appraisals, Judge And BE Judged

Tasneem Hameed writes about the pitfalls of Performance Appraisals for The Extra MILE E-zine.

“When you judge another, you do not define them, you define yourself”- Wayne Dyer
To judge someone is a very difficult task. Even God who is almighty fixed a criterion for judging people, i.e. good deeds and bad deeds for reward and punishment. As their mind developed, humans too accepted its value for better control and they adopted it happily. When organizations came in to being, its application increased further because of its acceptance as the best way to manage people, and performance appraisal was the outcome. The modern performance appraisal systems go beyond rewarding the good deeds, i.e. good work, performance or efficiency and effectiveness of employees through money and use it also for development of employees.  In addition to direct fixed compensation and bonuses employees get rewards of promotion and career paths. The punishment side comprises of withholding of increment, warning letter or even termination.

Blue Eyes And Bad books
Performance appraisals are not only one of the most critical management processes, but also the most controversial. Judging and rewarding people being a sensitive matter no one can deny its importance. It is difficult to find an employee who thinks or admits that his/her work performance was bad or not up to the mark. Although new methods are being continuously explored and implemented, but there is always a feeling of justice not being done according to most of the employees who don’t get expected outcome from their performance appraisals. As the manager/supervisor of an employee has the most important role in the performance appraisal, he mostly has to bear the brunt of criticism. The most common complaint has been that of personal bias, both positive and negative, i.e. favoritism or dislike. For some employees good appraisal indicates that the appraised is a blue- eyed employee while the employee who does not get good ranking in the appraisal is in the bad books of the appraiser.

 

 

 

 

 

 

 

 

 

 

Posted by Christina Lattimer

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

3 Critical Interpersonal Skills Of Successful Leaders

 The effectiveness or not of some leaders Interpersonal skills often seem to be intrinsically linked to their personality or character.

 

I often wonder if it’s because people think these skills are an unchangeable character trait that they aren’t given the priority they should in organisations. A question I see again and again is: Are soft skills really hard skills?

Less than effective personality, or character traits, of leaders, can be viewed as an irrevocable package deal, where changing is difficult, if not impossible, if the belief is that the leader was born with them and cannot be helped.

Less than effective traits, are particularly damaging when they affect the leader or manager’s interpersonal skills. If an alien was coming from outer space, surely they would ask us why we put leaders and managers in positions of leading people when they don’t have well-honed interpersonal skills.

Seems mad doesn’t it? But it is exactly what we do in many cases. Sometimes it’s because the leader was good at their specialism, or it’s because there’s been a re-organisation and there was nowhere else to go; or perhaps they’ve been in the position for a long time and it’s easier to do nothing, because of the old chestnut “that’s how we do things around here”.

It’s not an ideal world and sometimes people are appointed into roles other than for the only reason they should be there, which is because they have all of the skills needed to do the job and therefore are able to make a difference. Recruiting or maintaining roles where leaders or managers don’t have the right interpersonal skills isn’t inherently wrong. Doing nothing about it though is simply neglectful.

In Research reported by John Tierney in the New York Times in January, it was shown that generally people don’t believe they will change.  Apparently, much of this belief is adopted because of either a lack of vision of what the future might hold, or from an over-optimistic self-concept that they are the best they are right now.

If your organisation has leaders who have character traits which limit their effectiveness, credibility or relationships at work, then perhaps the road less travelled, that soft (hard) skills route, is what is needed.

In my own journey from junior manager many years ago, I have changed so much its scary. I look back at those early days and it’s hard to believe it’s the same life. What I did learn on the way though is that interpersonal skills can and should be developed and prioritised in any organisation.

The most significant changes came for me when I learned and was able to use the following three interpersonal skills. These were hard lessons for me, and one’s which I had to learn because frankly my default position simply didn’t get the results I wanted, which was a happy, motivated and inspired team.

  1. Anticipating How People Might Feel.

I see it all around me, and I still am guilty of lacking in this particular interpersonal skill sometimes. Awareness is no guarantee of change, you have to practice hard to change long formed habits.

As leaders, we can be so busy getting things done, as people; we get so caught up in our own story that we forget the impact we are having on others, as parents, we are so busy protecting our children, we forget we can inadvertently invoke feelings of “wrongness”.    When we feel justified communicating with a lack of concern for others who are on the receiving end of what we say, we have lost this skill, when we react with anger to someone who has said something in all innocence, we have lost this skill. When we are fearful, impatient, annoyed, or just being thoughtless, we can communicate in a way which dishonours others.

Although some of the characteristics of what we commonly call empathy are in play here, empathy tends to be responsive to others and how they feel already. This interpersonal skill is about our impact on others.

  1. Owning Your Own Truth

We make all sorts of stories and assumptions in our minds about what we see out there. I remember a manager in my team, when describing a woman who was borderline in terms of her performance, said she was lazy. I asked him how he had come to that conclusion and he told me it was because she didn’t put as much effort in as others. Well factually that might have been true, but it didn’t necessarily follow that the employee was lazy. Recently, a teacher who didn’t know my son’s background concluded he was lazy because he hadn’t done the work he needed to do in a particular subject, she had drawn her own conclusion about him because she hadn’t actually asked him what the problem was.

If the employee doesn’t come into work, is unhappy, doesn’t work hard enough, works 24/7 or always volunteers. We make judgments about them. “They don’t care”, “aren’t engaged”, or they are our “life-savers”, or “paragons of virtue”.

The truth is, and the truth we need to own, is we are gathering information constantly, and when we interpret the information it becomes our next instalment.

Owning your truth starts with saying. “I can see that this is/isn’t being done. Why is that?” or “I feel really angry, and I need to understand why I can’t deal with this poor performance in an emotionally free, assertive way”.

  1. Seeing through Multi-faceted Perceptions

Everyone sees things differently. Even when you think you have reached the most watertight and consensual decision, there will be somewhere a slight difference in perception.

Developing the skills to see things from many different perspectives can be powerful and effective. In order to do this easily, an understanding of personality types and the characteristics of each type is useful. Once you get good at this, the first two interpersonal skills mentioned above become clearer and difficult to avoid.

The truth is, we never know what anyone else is thinking, their reasons for doing (or not doing) anything, what their preferences are, or why we might not agree. All we can do is try to see a situation from as many perspectives as possible. Of course De Bono’s “6 thinking hats” is a version of this although often the concept can be confined to the boardroom, when the skill is useful in most situations.

Come find more about Leadership Development and our Great MILE Community (Motivate, Inspire, Lead and Engage).   We love connecting with like-minded people, and we want to help you either get your message out, or you can search the directory for the expertise you need.

Christina has managed people for twenty seven years and led hugely successful teams. She has worked with people at all levels in various organisations to help them achieve their potential, and she has been actively involved in the learning and development field in a number of different roles.People Discovery is a Leadership Development coaching consultancy, based in North East England, working globally. The MILE Community is a networking, sharing and business directory for people who know “there must be a better way”By Christina LattimerFollow us on 

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

How to Work Smart and Ditch The Long Hours Culture

162918808 Working Long Hours is no longer tenable

It amazes me that in this century we are still talking about a long hours culture. Research completed in the UK by the TUC, reported in the Independent earlier this year states that employees in the UK work an average of 7.18 hours in unpaid overtime every week. Interestingly, a recently published survey by showed that only 1 in 10 professionals consider flexible working to be important, amidst speculation this is because they believe it will only be introduced to benefit the business.

“The TUC said some unpaid overtime was down to heavy workloads, but it believes much of the extra hours being put in were down to “pointless presenteeism”, with staff judged on the hours spent at their desk rather than the work they do”.

I’ve worked in and with many organisations with a long hour’s culture, although I’ve never subscribed to such a senseless way of working personally, and if it were demanded of me, I would have asserted my rights.

Before you get the picture that I cheerily leave the office on the stroke of 5.30 every day, I have to say just because I don’t subscribe to a long hours culture, doesn’t mean I sometimes don’t work long hours, because I do, but not because of the culture, but because the ebbs and flows of the work demand it, at times, but not all of the time.

I have known leaders who have judged an employee’s performance by the number of hours they’ve worked, or how late they stayed at the office, but frankly they didn’t engender respect because employees knew their judgement was ill-conceived and more about either wielding power, or as a crutch to stifle their fear of not being able to deliver.

We live 24/7 lives, and economically every employer wants to get every last penny of value from their salaried employees, of course they do.  Although anyone with any real management skills understands if a permanent long hour’s culture is necessary then the business is not being managed well and will not be sustained over the long term.

That’s not to say there aren’t times when employees might be expected to pull out the stops occasionally, for example; if there is a rush order, crisis or a situation which is temporary or seasonal. This has to be balanced with sensible give and take, and a mature attitude and commitment to get done what needs to be done.

Some organisations are resistant to introducing a flexible working regime, or  have created a long hours culture, and are scared to let it go because they believe employees will take advantage of them and want it all their own way. This reluctance I believe stems from a lack of confidence to introduce a way of working flexibly with a win/win outcome. I don’t advocate it’s always easy, but it can be done.

If you have a long hour’s culture or a rigid 9 – 5 culture and you want to change it: Here are some suggestions how to achieve a healthier way of working, which will allow you to ditch long hours for good.

1.  Operate a Smart Performance Regime

Set outcome-based targets and objectives. This will allow employees the freedom to fit work around their own particular style of working as well as their lifestyle. Objectives can be adjusted depending on capability and business needs, but the focus is not on watching the clock

Evaluate productivity. Long hours do not necessarily mean that employees are working to full capacity. It might be that someone who leaves at 3.30pm to pick up the kids every day is more productive than someone who stays till 6.30pm.

Continuously improve efficiency or lean ways of working. The aim here is to make processes and procedures slick and time-bound, the focus being on reducing hours rather than extending them.

2.  Cost out the commercial benefits of a workforce with a healthy work/life balance

Gather together the associated costs with unhealthy working hours. Stress-related absence; or even higher than average sick absence, may be costing the business dearly. The costs of presenteeism, where people attend work when they are ill, are higher than if they were absent. A healthy working pattern can increase employee engagement, lead to greater commitment, reduce turnover, to name a few of the benefits. Develop a matrix of improvements you’d like to see as a result of operating more flexibly to fit with your team’s lifestyle, so you can measure the win/win element.

3.  Set out clear standards and bottom line expectations

There are always boundaries and it is being clear about what these are. If people want to leave early sometimes, then there are always provisos. For example if there are minimum volumes of work to be done or standards have to be met, or even if there has to be someone there to answer the phone. Don’t micromanage, but let teams sort out the arrangements themselves. If standards aren’t met then make sure the team is made accountable. Make it clear flexibility is ok, but that the work has to be done.

4.  Plan for ebbs and flows

Employees need to understand the pattern of ebbs and flows. Although there will always be some unexpected emergencies where employees might need to stay, most situations can be planned. Set out what needs to be done and give the team ownership for delivering.

5.  Show genuine gratitude when employees do pull out the stops

Never let additional effort go without at the very least a “Thank You”. Employees like being appreciated. They want to feel they are making a difference just as much as you do. They will feel they are, if you sincerely feel gratitude to them for going the extra mile when the situation demands.

Remember a healthy work culture may include times when it is right for employees to work long hours for short periods. Motivated and happy staff will often “up their game” when crisis hits or change is occurring.

The trick is to recognise when a long hours’ culture is in place simply for the sake of it. This is when good workers become demotivated as otherwise great performance is ignored because they don’t choose to burn the midnight oil.

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

How to Have Difficult Conversations and Avoid Employee Disputes

1575490801 Difficult conversations don’t have to end in a dispute

The worst kinds of conversation are those when you have to deliver a negative message to a team member. Whether it is a performance, behaviour or skill set problem, there is something in our human make-up which just makes us feel uncomfortable with the whole thing.

There are many reasons managers don’t tackle negative influences at work.  Sometimes, they just don’t like confrontation, have a misguided sense of politeness, or secretly hope the situation will quickly right itself.  Other times, they know there is something wrong, but just don’t trust their instincts.  And finally some doubt their own ability to be able to have that difficult conversation successfully, and fear counter accusations or even worse the dreaded employee dispute.

They may well rationalise and justify their reasons for leaving things as they are, although secretly feeling resentful and angry inside.  Often the negativity becomes a persuasive culture where substandard performance and behaviour become acceptable. After all if one or two people don’t show up firing on all cylinders, why should the rest of the team?

Unfortunately, some managers struggle about where to draw the line and avoid having that difficult conversation. Very rarely does the negative situation just go away, and the result is layer upon layer of annoyance, frustration and resentment.

In the meantime, the person displaying the poor performance, unwanted behaviour or undeveloped skillset is often blissfully unaware they are causing such unrest; or they simply have been allowed to act in that way for so long, they think it’s acceptable.

It’s not all bad news, because with a simple systematic approach and a positive mind set, managers can have those difficult conversations and achieve a win/win result, increase confidence and achieve clarity about when to step in. Here is how:

1.      Never act when you are feeling negative

Being impersonal and unattached to the problem are crucial determinates of a successful outcome. If you try to tackle a problem when you are feeling frustrated or angry, then you will likely be accusatory, or otherwise alienate the employee. There is nothing wrong with expressing your concern, but own your emotions, don’t blame someone else for them. If you feel uncomfortably emotionally charged, then wait until it passes and follow the steps below before planning how and when you are going to speak to the person.

“Anybody can become angry – that is easy, but to be angry with the right person and to the right degree and at the right time and for the right purpose, and in the right way – that is not within everybody’s power and is not easy”.  Aristotle

2.      Gather your facts

Writing down your concerns with specific examples and more importantly quantifying the impact on the business or team is essential.  Quite often you are so busy, you know incidents or situations keep happening, but the whole big picture becomes distorted, or blurred.  Getting it down in writing, helps give you clarity and perspective.

3.      Be clear about the standards you expect and why

Refer to organisational standards, or if they aren’t in place, take this as your red flag to set some. Instinctively you know when someone’s actions are below par. The trick to testing your instincts for validity is to identify which standard, code or policy the employee’s action is breaching. If you can’t identify any, then you haven’t set out your expectations, and this is your first step.

4.      Decide what you want to achieve out of having the conversation

You are having the conversation because you need something about the person’s behaviour, performance or skill-set, to change. You need to be clear about the change you want to happen, when, and what the consequences are if the changes don’t happen.

5.      State the facts and own your concerns

Never accuse, but own your concerns. Be factual and don’t personalise the feedback you are giving.  So for example saying “This is what I am seeing, and I am concerned about the impact this behaviour is having on the team” Or “I see that only 10 customer accounts have been dealt with this week” Are much more powerful ways of asserting the problem than “You are disrupting the team by this behaviour” or “You aren’t productive enough, we need more from you”

6.      Listen intently and keep an open mind

While you have a plan as to what you want to get out of the conversation, you also need to keep an open mind and listen intently to what the employee is saying. Most people want to do a good job and there may be many reasons as to why they aren’t meeting expectations or standards.  You need to be flexible in your approach, depending on what the employee is reporting back to you.

7.      Reach common agreement about standards, but where you can’t; be assertive

One of the commonest problems managers fear is that the employee dismisses their concerns as not important.  So for example, if someone is 20 minutes late for work regularly twice a week, and their response is “Well it’s only 20 minutes it’s not a crime”, this where earlier research on impact is essential.

8.      Encourage suggestions for resolution and develop a clear plan going forward

Your way isn’t always the right way, and the employee may well have solutions which you haven’t thought of and which work better for them.  If the employee makes a suggestion which you don’t think will work, but they are adamant, let them have a go (assessing impact risk of course), simply restate the outcome you want and let them take the responsibility for achieving it.

9.      Plan an appropriate time and setting to talk to the employee

Sounds obvious, but the timing is crucial. It’s no good having a conversation when there is a faith based holiday the next day, or they are planning to go on their annual holiday. You also need to think about what they may have to do to improve and how quickly it needs to be achieved.  Much of course will also depend on the seriousness of the impact they are causing.

See also:   

“When asked to rate their own confidence in dealing with difficult conversations with any other individual at work, over two thirds of managers (68%) rated themselves as either extremely or very confident. However, when we put the same question to HR managers, only one in five (21%) felt that managers in their organisation were either extremely confident or very confident to address difficult conversations and almost half (47%) of those surveyed felt that managers were either extremely or very unconfident.  Furthermore, half of HR managers (48%) felt that difficult conversations are either frequently or often referred to HR when they could be effectively dealt with by the manager. Overall our results suggested that sensitive conversations are often being delayed, risking a detrimental effect on staff morale.”  Handling Difficult Conversations At Work – lpc.org.uk

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

The 5 Deadly Temptations of Specialness Great Leaders Avoid

MBTI The desire for specialness is often unconscious

Being a great leader is paradoxical. Leaders have to be pretty special people to be great, although in order to be great they fundamentally understand that everyone is the same. We are either all special or all ordinary.In group work, I invariably ask people to give me an example of a great leader. This isn’t always easy. Quite often people quote some of the greats in history, like Lincoln, Churchill, or perhaps Ghandi, or even Luther King Jr. Sometimes they will tell about one of their parents or even a great friend. Not many are able to easily bring examples of great leaders at work.

I expect there are many reasons why there is a dearth of great leaders at work, but one common thread I believe helps leaders fall short of being great in the workplace is that of falling into the temptation of specialness.

Whenever I ask people what they like to see in their leaders, many will talk about values or behaviours. They want leaders to be open, transparent, and fair; or they want them to be decisive, innovative and successful. Easy you would think? But actually leaders don’t have to be monumentally poor to find themselves out of favour with their people. They just have to, on occasion; succumb to the temptation of specialness.

Specialness can come in many forms, and it’s always a way of saying; one person matters more than another; or one person deserves more than another. Well you might be thinking, isn’t that the case? Well if you are, then you are experiencing a dose of specialness.

Specialness is the mistaken belief that we are different, and there are hierarchies of importance in the world. In reality though, it is not true.  We are all simply manifesting different experiences and believing and acting in different ways, with different outcomes.

But what about the lazy worker who comes in and doesn’t do anything, compared to the worker who works 24/7 and gets great results? You might ask.  Well one may be acting in ways which are in the best interests of the organisation, and one might not be. But that doesn’t make one person more special than another. Not at their core and not as a person.

There may be a million reasons that person doesn’t pull their weight as much as the other. There may also be a million reasons why the worker who works 24/7 is doing so. The trick is of course not to treat people differently, but to respond to their behaviours differently. There is a subtle difference.

To illustrate here are 5 common ways leaders give in to the insidious habit of specialism, and in so doing they diminish the “greatness” they can be.

  1. Favouritism

We all like people who are like ourselves, especially when we can clearly see our best attributes in others. There are also people we don’t like so much or who make us uncomfortable. More often than not, we are most uncomfortable when we can see things in other people which we do not like about ourselves. In both cases we are making judgements about other people and indeed ourselves. At work, we need to be aware of our prejudices no matter how mild they may seem. Leaders often fall into favouritism when they form attitudes about people based on how much they like them. They stop being kind, factual, open and transparent and their views can be biased and weighted towards people they like better.

  1. Special favours

A friend of mine was talking about the CEO who had been in the job for a few months. I had listened to her commentary about him before. It had always been complimentary and enthusiastic. However on this occasion, her tone was one of disappointment. Their company was involved in delivering specific services, the levels of which depended on certain criteria. It had become widely known that the CEO had decided to open up a level of service to someone who didn’t qualify, simply because they were viewed as an important person with clout. In one small but incredibly public decision his reputation had become tainted.

  1. Hidden Bonuses

Great leaders will always have a good solid recognition strategy in place. Some actions might be monetary and some may be non-financial rewards. What I have encountered many times are monetary based bonus systems which have no particular criteria and are conferred in secret.

A friend of mine told me gleefully about a hefty bonus she had received for navigating a particularly difficult downsizing strategy. She had however been told to keep it quiet. I asked her why, and she said that if it was known that she had been rewarded for making people redundant, employees would not be happy. Although there seemed to be some logic in this, to me it said a lot about the integrity of the leader, and also demonstrated a lack of understanding about how to manage an effective reward strategy.

  1. Creating a  Valued Role Hierarchy

I worked with a lady who used to work in a major high street store. She had happily worked there for many years. For her and some of her colleagues, the end came quite quickly as many of the team looked for and secured new jobs with different companies in response to a change in strategy by the company.

On the face of it, the change looked fairly sensible in that they decided to give bonuses to their sales people. Under the surface it was one of the most divisive and disruptive moves they had made. What happened was they created a hierarchy of importance, with a disproportionate reward to certain people. The sales support people were not adequately rewarded for their part in the process; and distrust and discontent set in. This dynamic can also be seen where “professional” and “support” employees are given a different status in an organisation.

  1. Excluding people.

Again and again I have seen people be excluded by senior leaders because they are particularly challenging, or simply have different views or beliefs. It can be unnecessarily difficult if you have such a person on your team, but if they are good at their job and are performing well, then their views should be welcomed with open arms. The act of exclusion is more of a statement about the fear of the excluder. Exclusion can be about only inviting certain opinions; not inviting people to meetings; not giving credit for a job well done; blocking promotion; creating succession plans which exclude people with unnecessary criteria.

To counteract such temptations, leaders must develop their own self-awareness and listen to and invite feedback from others. The temptation of specialness challenges all of us, not just leaders, and can sometimes be difficult to recognise or pinpoint. The following values or behaviours can minimise the temptation and keep any great leader on the right track.

  • Be open and transparent with everyone
  • Be kind to all, even those who seem difficult
  • Tackle poor performance or conduct, not personalities
  • Focus on commonalities not differences
  • Accept instead of judge
  • Be comfortable feeling uncomfortable
  • Have a systematic and inclusive approach to reward and recognition
  • Develop Self awareness
  • Understanding your own biases

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

7 Key Questions Astute Interviewers Should Ask Potential Candidates

  149045925 (1) Probing Questions can really dig out the best candidate for any job.

I was the recruitment campaign manager for a busy organisation in South East London for several years.  At that time, recruitment was a little like painting the Forth Bridge, it was a continuous task.  Not only was it difficult to consistently attract that elusive star candidate, but, an abundance of jobs and competitive salaries meant people moved on and up pretty quickly.

In those days the recruitment process was relatively simple, in that it consisted of  the candidate sending an application in the post and then being invited to face to face interviews.  I was trained in interviewing skills and had to reach a certain standard, you either passed or you were sent home in shame.   I was videoed, given detailed feedback and trained in past . Simplistically this meant acquiring the knack of helping the candidate enlarge on key specific examples which displayed whether or not they met the criteria we were looking for.

For the majority of jobs, the key criteria consisted of some pretty simple requirements too. For example, what the candidate considered when they made decisions, whether the candidate  took the initiative, made a difference, got on with the rest of the team and achieved results. There were more, but you get the picture. Although skill based criteria also had to be met, the main focus was about behaviours.

I took a break from interviewing for a couple of years, only to find that when I took up the reins again, it had all changed. Competence based interviewing had become the norm and the candidate expected an entirely different assessment process.

Always open minded about how to do things better, I embraced the concept, and learned all about the intricacy of competence standards, levels of competence, assessments, test and psychometrics.  Pretty complex stuff, and as things have evolved it can be pretty lengthy too.  One set of assessments I was involved in (I didn’t design it, I hasten to add) lasted three days.

Still, if it meant getting the right candidate, then time well spent.  Competency based assessment was fairer, the new thinking exclaimed, because it concentrated on the skillset, mind-set and knowledge.  Competency based interviewing would get the right people in the right job.   Right?

The problem is though; I don’t actually think it did.  When I think back to the type of people I recruited under past behaviour questioning, I hired people who took the initiative, made sound decisions, taking all the information into account.  They dealt with difficult people with skill, and were team players.   Very few got through the net that didn’t live up to their promise.  Because when they were expertly questioned in detail about what they did in certain circumstances, it was difficult for them to make it up.

Now don’t get me wrong, I think skill and knowledge is important too. I just think that quite often we choose people simply on qualifications, skills and knowledge and the skill in determining their propensity to behave in certain ways has become a bit of a lost art.

What is really needed is a qualitative combination of both competence and past behaviour.  Then the odds of getting the right candidate, has greatly increased by recruiting people with the right skills and the right behaviours.

So when recruiting, employers must of course set up the right selection method to get the right skills, competences and knowledge.

If it were me though, interviewing a key candidate, I would make a point of knowing the answers to the following questions, and if answered in the right way, I would be pretty sure I had the right person for the job.

1. Why this job? 

Tests, purpose, alignment with your vision and values, and how much they have found out about the job, and why they think it fits them.

2. What is your most significant achievement at work?

Tests, effort, capacity for achievement, as well as an awareness of their ability to make a difference.  It demonstrates their expectations about their contribution, and their ability to deliver results.

3.  How did you contribute value to your team?

Demonstrates an understanding and awareness of being a team player and the way they, as individuals, play a part in making the team work.

4. Give me an example of a time when you recognised an improvement in the workplace was needed and what you did about it

Shows their ability to take the initiative, recognise problems and how they take responsibility to put them right – they are part of the solution

5. Give me an example of the most difficult person you’ve encountered at work   and what you did

Demonstrates how they relate to others and their ability to handle difficult people

6. What has been your greatest learning curve at work?

Shows how they recognise and learn from situations or mistakes

7. Give me an example of when you have worked under pressure and what you did to manage the situation

Will show how they manage, if they take responsibility, are prepared to go the extra mile, and their attitude when the going gets tough.

There is a technique about how to give candidates the best opportunity to answer, such as allowing them time to remember, reframing questions and prompting them to explore their past.  Additionally, once they have got a specific example, its important to get them to talk about what they did, what they said and why.  This takes patience and great listening skills, as well as an ability to ask the same question in different ways.

 

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

Never Mind The ” X Factor “, Does your business have the “E” Factor?

x factor What is the mysterious X Factor ingredient which makes your business great?

That mysterious elusive quality of “the X Factor” existed before the popular shows.  The Oxford Dictionary describes the “X Factor” as ” a special quality, especially one that is essential for success and is difficult to describe”.  In the past I’ve asked the question “Does your business have the X Factor?”  Of course we all want to be in the category of having the “X Factor”, but if your business is going to be successful, then that intangible essence must be identified.

Having seen and heard about successful leadership and businesses.  I now believe that the “X Factor” for business, and indeed for most people or organisations or situation is actually the “E” Factor.

There are many “E” elements which can make a business successful.  Think about Engagement, Excellence, Extra mile, Extraordinary, Empowerment… and I’m sure you can think of a lot more.  But what I think is the biggest factor, the one which sets a business out from the rest is something which the majority of people relate to.

A few months ago, I read a blog post; entitled “101 Short Stories that Will Leave You Smiling, Crying and Thinking” you can find them here.   It is a post from  Marc and Angel Hack Life, a great blog.  Of course I enjoyed the stories  enormously, and mostly they brought tears to my eyes.  (Go on read them and see how long it takes you!). It is one of the few blogs I subscribe to, and one when I share,  attracts by far the most readers, shares and re-tweets across social media.

A few weeks ago I was at a seminar where a guy called Steve Trister of   entertained by teaching delegates how to  engage with an audience using this factor when presenting.  Delegates  found his presentation  funny and enlightening, he had a throng of people around him when he’d finished wanting to know more.

Last week in the UK, we were entertained with  “The Pride of Britain Awards”.  If you haven’t come across this now national event, the programme celebrates stories of heroic acts of bravery and contribution.  On the awards site the introduction states “Selfless, courageous, caring . . . our amazing winners make the world a better place”

Indeed I have recognised that what makes an “X Factor”  contestant successful, is in fact this magic ingredient.  (A TV singing competition for those uninitiated)

Yes, you have of course realised the magic ingredient I am talking about it is…

 Emotion!

Putting all of those fairly recent experiences into context made me realise sharply that the things in life we really like, and really want more of engage us emotionally.  So what?  you might be saying… we’ve always known that successful businesses engage their customers emotionally.  After all we are surrounded by a raft of advertising and marketing, which is intended to do just that, isn’t it?

I know it’s obvious, but then I got to thinking about what I spend my money on, and how emotionally engaged to the products or services I receive I am.   And I realised it was very little.  Of course we all have different personality types and because of that, we buy through different paradigms.  Some organisations sell to people because “It’s all about you”, or others sell because, the target customers “will have no less than the best”.  And some sell because they “like the tried and tested”, for example.

But what is the intangible emotional element which we all seem to share at some level?   When we see the young people on X Factor doing well, despite the odds; when we see the young girl who saved her mum; or the soldier who risked his life, we feel something about it.   When we read the stories about caring about one another, or significant people in our lives, we feel something about it.  When we receive praise for something we’ve done brilliantly, or we are forgiven for a big mistake we’ve made.  We recognise that at the core of  who we are, we care about each other and we will sometimes move heaven and earth to demonstrate it.

I am a big Oprah Winfrey fan.  If any of you watched her daily show, you know what I mean. If you don’t watch her, you might label her 25 year run  as a female dominated magazine show.  But actually it is much more than that.  The majority of her employees at Harpo, her production company, were at the time the show was running,  some of the most enthused, committed people I have seen.  They told stories of working long hours, dedication and going the extra mile.  They truly believed they were part of something much bigger than themselves.   They were emotionally engaged.  According to CNN in September 2011, Oprah was the 8th richest woman in the world. Undoubtedly, her employees’ dedication and commitment have helped her reach that enviable status. Not only that, her audience were hugely emotionally engaged with what Oprah had to offer.  What Oprah had to offer was the “E” Factor.  She helped people see the good inside of themselves.  She helped them touch positive emotions which made people want more.  She came from the paradigm that people cared about each other and recognised this was who they were at their core.

So how does this affect all of us “ordinary” people, going to our desks, maybe nipping out for a sandwich, and thinking about the routine tasks we might have to get through, or when we are facing the tough realities of our world of work right now?  Well you can happily be a spectator, celebrate other people’s success, and there is nothing wrong with that.  Or alternatively, you  could show the world you have the “E” Factor.

Businesses who have the “E” Factor have the following qualities about them.

  • They have a vision, or a dream and they are passionate about it
  • They make sure that what they do, they do extraordinarily well
  • They are purposeful and they believe in what they do
  • They want to make a sincere difference and have stories to tell about how they do.
  • They realise that they are part of something bigger than themselves
  • Their people are emotionally engaged, they have attached real meaning to what they do
  • Whatever it is they do, they help people get in touch with the very best of who they are at their core.

What about you?  Does your business have the “E” Factor, if so I would love to hear from you.

 

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

Employee Surveys, 10 Ways They Fail

Employee Surveys Employee surveys can be costly mistakes

Despite the heading, I do not advocate ditching your employee survey.  Employee surveys are great ways to find out globally what your employees think about your organisation, their experience as an employee and also how bought into your vision, values, mission etc they are.

The problem is that an employee survey can become the big elephant in the room and create even more embedded views by the very people who should be advocating your business.  If your employees feel obliged, or even worse cynical about completing an employee survey, then you should be picking this up from the survey results or lack of them.

I once ran an employee survey for an organisation about how well a team was doing “living” their vision and values.  One of the values was, “Employees views will be surveyed about how well we are doing.”   You would think that the team would rate that quite well, given they were going through an exercise which was doing just that.  But no, about a third of the employees voted negatively; the team weren’t living up to that value.   You can’t get away from the fact that, their denial was pointing to a deeper problem.

I have heard many managers dismiss employee surveys.  If they don’t believe in them, well you can’t blame their staff.

So if your employee survey displays any of the following characteristics, my advice to you is to ditch it and start again.

  1. You have a lower than 70% return rate
  2. If the focus of the survey is to get a good response rate
  3. If more than 50% of your staff state in the survey that they don’t believe something will be done about the results of the survey
  4. If your managers believe that employee surveys are a waste of time
  5. If following the survey, there is no real or lasting research or work completed on the results
  6. If the questions on the employee survey don’t actually tell you anything meaningful
  7. If you don’t give your employees dedicated time to complete the survey
  8. If the employee survey is your only means of getting staff feedback
  9. If you dismiss even one single response in the survey as being a whinge
  10. If your managers don’t understand or aren’t mature enough to deal with the negative results from a staff survey and turn it into a positive experience.

I hope you found my list useful.  If you have any reasons to add, or any views, I’d love to hear from you.

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.

   

Your Employees And Your New Years Resolution

If your New Year’s resolution doesn’t include some positive steps for your employees, then you are missing a trick.

There are some great enlightened businesses out there who know that the secret to longevity and real business success is made up of two critical, unequivocal elements which include their employees.  A great engaged workforce who love what they are doing and secondly fantastic innovative customer service. Yes, there’s a lot of other elements in-between and around, but none of those will amount to much if the two most critical factors aren’t in place. If you’re one of those businesses then great.  Congratulations, please get in touch, I would absolutely love to feature you. If you aren’t, then I’d also love to hear from you as to why not , your employees are important right?  The reason I suspect that there are businesses out there who don’t get the first two factors right is because of the report published  by CIPD  in October 2011 which discloses that stress and mental illness has become the biggest reason for absence across the UK. A discussion about the report , which can be found here http://www.peoplemanagement.co.uk/pm/articles/2011/12/news-review-2011-sickness-absence.htm  talks about the heightened threat of job insecurity, the perils of lack of work/life balance and the necessity for flexible working, and wellbeing strategies at work.   A lack of attention to any of these for any business may well end up with a cost attached. So what are we to do?  We can’t wave a magic wand and wish away the economic reality.  We know that there are employees who have greater resilience to uncertainty and increased hours/workload, less pay etc.  These unfortunately are the features of the economic climate that seem to be in play.  There are some employees who find it more difficult to cope with such measures. I am an idealist.  I would dearly like to think that we can make people happy at work.  I am thankfully though through years of practical hands on experience, also a realist. I know that there are many factors to achieving an engaged workforce, not least the attitudes and beliefs of our employees.  What I do know though is that we can help people navigate diffic ult terrain in a different way.  A way which minimises stress and enhances work-life balance, and promotes engagement and commitment. Dame Carol Black has suggested a number of measures to help the situation.  These are also outlined in the report above.  The suggestions are helpful, although some may be difficult to implement in reality.  I do understand though the realistic approach being suggested given the size of the problem.  We all know that a sticking plaster is essential while we wait for healing to take place.  Without the sticking plaster we may bleed for much longer. It’s also essential  though that we need to practice not getting hurt in the first place.  And this is where an internal people strategy is vital.  A strategy to help your employers navigate the terrain; to understand how important their wellbeing and commitment is to the success of the business as well as to their own lives.  You also need great people managers.   Managers who know how to motivate and get the best out of your people are vital to the success of your business. Stephanie Bird of CIPD reported “Last year’s government-commissioned review of employee engagement highlighted the link between effective leadership and people management skills, enhanced employee engagement and improved business performance. Yet the UK invests less in management development than its main international competitors, and its managers are rated less positively by employees.” I have worked with organisations in the past who when it was pointed out that it might be beneficial to  pay attention to the wellbeing, engagement levels and work/life balance of staff, have considered such scrutiny “naval gazing” when they should be focusing on the important outcome, customer focused results.  It is sometimes a successful strategy to only focus on outcomes, in the short term.  In the long term, though it doesn’t sustain or make the business a great success. If you don’t get the int ernal customer service right, then the external customer service will usually be hanging by a thread.  Don’t let this happen to you.  The right balance can be beneficial to your business. Additionally if you whip your employees with the “economic reality”  stick and use it as an excuse not to pay attention to them, then in happier times, they will march through the door and take all of that experience and skill with them. Research is indeed now showing the benefits of a happier more engaged workforce.  Why not plug into these benefits now, and make a commitment to your people for 2012. If you’d like to see more about solutions for managing employees, see related links below. What do you think about the issue?   Do please post your comments.   Your Employees        

If you are a leader, you are continually developing and "Sharpening the Saw".  If you lead and manage teams, then you must read about our Inspirational New Leadership Programme.  Sign up now to find out more details when we launch in July 2014.  There is no obligation to undertake the programme, if you sign up today, you will simply be sent more information about the programme.  You can unsubscribe at any time!  Click below to register for further information.